Managing mailing lists can be done using the Windows version of the Microsoft Outlook Desktop client, or through the Web Page interface. There is currently no method to manage mailing lists using the Macintosh Outlook Desktop client, so for Macintosh users, the Web Page interface is the only option for managing the mailing lists. Only Wittenberg e-mail addresses can be added to campus mailing lists.
- Managing Lists with the Windows Microsoft Outlook Desktop Client
1. Open the Microsoft Outlook desktop client 
2. Open the Address book, by either clicking on the Address book icon from the home ribbon, or pressing the Ctrl+Shift+B keys on the keyboard 
3. Enter in the name of the list to find it in the address book search 
4. Double-click on the list to open its properties 
5. Click the Modify Members… button 
6. To ADD a member click the "Add…" button 6a. Search for the user in the address book
6b. Highlight the user and click the Add button at the bottom (You can add as many at this point as you need)
6c. When finished click the OK button
7. To Remove a member highlight them in the list, and click the Remove button 
8. When finished click Ok, at the bottom, to close the Modify Membership window 
9. When finished click Ok to close the Modify Membership window 
- Managing Lists through the Web Page Interface
1. Sign into https://outlook.office.com 
2. Click on the Cog icon at the top-right, and then click on “View all outlook settings” 
3. Select the General option, then select Distribution groups 
4. Click the link at the end of "To manage Distribution groups, go to the Exchange Admin Center or this portal" 
On the right column will be listed the lists you can manage. 5. Select the list you want to manage and click the edit/pencil icon above the lists
6. Select the membership option 
7. To Add a member click the “+” sign at the top 7a. Select the Default Global Address list on the left
7b. Search for the user you wish to add, and click the + to add them (you can repeat this for as many members as you need)
7c. 10. When finished click save at the bottom
NOTE: while it looks like you can add addresses from your own address book to these lists, it will not actually work
8. To Remove a member, select the member and click the "-" minus button 
9. When finished click the Save button to save the changes 
- Joining a Mailing List
Please note that not all groups will allow you to join on your own. The majority of the groups are automated by other systems, or managed by the owners of those lists. So if there is a list you think you should be a part of and it will not let you join, please put in a work order requesting access via the ITS Helpdesk work order system https://helpdesk.wittenberg.edu. 1. Sign into https://outlook.office.com 2. Click on the Cog icon at the top-right, and then click on “View all outlook settings” 3. Select the General option, then select Distribution groups 4. Click the link at the end of "To manage Distribution groups, go to the Exchange Admin Center or this portal" 5. Under the Groups I belong to heading, click the Join button 
6. From the list of groups select the one you wish to join.
Please note that this will list a lot of groups, but that does not mean all of them allow you to join them.
7. Click the Join group button.
Please note that even though it displays a join button, it may not be a list that allows you to join.
8. Click the confirm button.
Please note that even though it displays a confirm button, it may not be a list that allows you to join.
- If the list does not allow you to join it will show an error message
- If the list is managed by the list owner, they will get a notice of your request to join the list. Then the owners will either approve or deny your join request.
- If the list is open for people to join, you will be automatically added to the list
- Leaving a Mailing List
Please note that not all groups will allow you to leave on your own. The majority of the groups are automated by other systems, or managed by the owners of those lists. So if there is a list you think you should NOT be a part of and it will not let you leave, please put in a work order requesting your removal from the list via the ITS Helpdesk work order system https://helpdesk.wittenberg.edu. 1. Sign into https://outlook.office.com 2. Click on the Cog icon at the top-right, and then click on “View all outlook settings” 3. Select the General option, then select Distribution groups 4. Click the link at the end of "To manage Distribution groups, go to the Exchange Admin Center or this portal" 5. Under the Groups I belong to heading, click the List you wish to leave 
6. Click Leave group 
7. Click the confirm button 
- If the list does not allow you to leave it will show an error message
- If the list is managed by the list owner, they will get a notice of your request to leave the list. Then the owners will either approve or deny your leave request.
- If the list is open for people to leave, you will be automatically removed from the list
Last reviewed 2023-10-20